01
Get your whole team started
A spreadsheet is enough to begin.
- CSV import or individual staff entry
- Staff invitations and role organization
- Agency logo and branding
- Free standard roster import and initial plan setup
BUILT FOR TEAMS OF 5–100
Big-agency training features for small home health agencies.
Give your team the courses, automatic assignments, certificates, and RN competency tools to run training with confidence—even when you’re the one managing it all.
$49/month includes five staff · Applicable tax included · Free standard setup
Learning that comes home.Practical skills. Everyday care.
WHY CAREBEAMSmall team.
Small team.
Serious training capabilities.
Small agencies handle the same training responsibilities with fewer people. Carebeam puts the tools to manage them in your hands.
02
Give caregivers a clear path
They know what to do next.
- Practical video lessons in short segments
- Knowledge checks and final quizzes
- Resume saved course progress
- Mobile-friendly learning, progress, and achievements
03
Automate the repeat work
Assign by role and keep the next cycle moving.
- Role-based automatic course assignments
- Recurring annual training plans
- Bulk course assignment and plan editing
- Due dates, overdue tracking, and prepared follow-ups
04
Keep the proof together
From a completed course to an observed skill.
- Completion certificates and training history
- Downloadable reports and record exports
- In-person training attendance confirmation
- Signed RN competency checklists and reassessments
05
See the whole team clearly
One view for you. A focused dashboard for staff.
- Administrator overview and individual staff profiles
- Caregiver dashboard with courses completed and next action
- Visible deadlines and remaining assignments
- Account settings and password recovery
06
Get the features at every size
Your team size changes the price, not the core tools.
- $49/month includes five active staff; $3 for each additional person
- Applicable tax included and free standard setup
- Same core features from 5 to 100 active staff
- Monthly flexibility and lower average cost as you grow
Built around the way a small agency works.Import staff → assign by role → learn → record completion and observed skills.
Calculate your price EXPLORE THE COURSE LIBRARY23 courses.
23 courses.
Built around home health work.
Care skills, clinical care, safety, and professional practice—with dedicated Texas HHA training.
Training for your whole team
Home health aides · Registered nurses · Licensed vocational nurses · Therapists · Social workers · Agency administrators
See your agency’s price23 of 23 courses
0 selected
Abuse, Neglect & Exploitation
RN · LVN · HHA · Therapist · Social worker · Admin
Advance Directives & End-of-Life Care
RN · LVN · HHA · Therapist · Admin
Bloodborne & Airborne Pathogens
RN · LVN · HHA · Therapist · Social worker · Admin
Body Mechanics, Transfers & Safe Mobility
RN · LVN · HHA · Therapist · Admin
Cultural Competency & Communication
RN · LVN · HHA · Therapist · Admin
Dementia & Cognitive Impairment Care
RN · LVN · HHA · Therapist · Admin
Documentation, Reporting & Changes in Condition
RN · LVN · HHA · Therapist · Admin
Emergency Preparedness — Annual Refresher
RN · LVN · HHA · Therapist · Social worker · Admin
Emergency Preparedness — New-Hire Orientation
RN · LVN · HHA · Therapist · Social worker · Admin
Ethics, Professional Boundaries & Conduct
RN · LVN · HHA · Therapist · Admin
Fall Prevention & Home Safety
RN · LVN · HHA · Therapist · Admin
Fire, Oxygen & Medical Equipment Safety
RN · LVN · HHA · Therapist · Admin
Geriatric Care & Aging
RN · LVN · HHA · Therapist · Admin
HIPAA, Privacy & Confidentiality
RN · LVN · HHA · Therapist · Social worker · Admin
Infection Prevention & Control
RN · LVN · HHA · Therapist · Social worker · Admin
Medication Safety
RN · LVN · HHA · Therapist · Admin
Nutrition, Hydration & Feeding Safety
RN · LVN · HHA · Therapist · Admin
Pain Management
RN · LVN · HHA · Therapist · Admin
Patient Rights & Responsibilities
RN · LVN · HHA · Therapist · Social worker · Admin
Skin Integrity & Pressure Injury Prevention
RN · LVN · HHA · Therapist · Admin
Texas Abuse Reporting: Recognize, Respond and Document
HHA
Texas HHA Role, Written Instructions and Supervision
HHA
Workplace Safety, Hazard Communication & Security
RN · LVN · HHA · Therapist · Admin
1–23 of 23 courses · 25 per page
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THE FEATURES YOU NEED. A PRICE THAT FITS.Small-agency pricing.
Small-agency pricing.
Full training capability.
Start at $49/month for five active staff. Each additional person is $3/month. Applicable tax included.
See the pricing comparisonactive staff
$49 includes five staff. Each additional person is $3/month.
View price breakdown
- First 5 staff
- $49
- 5 additional staff × $3
- $15
$64/ month
$6.40per person · USD · applicable tax included
Get started Free setup · No annual commitmentWhat does your team actually get?
Comparing a team of 10 caregivers. Adjust the calculator above to update the figures.
| Cost / policy | Carebeam10 active staff | CareFlow ↗Self-Managed | CareAcademy ↗Essentials | Clover Academy ↗10-seat bundle | AideReady ↗Unlimited caregivers |
|---|---|---|---|---|---|
| Team price | $64/monthMonthly subscription | $67/monthTier covering 10 caregivers | From $239/monthExact team price requires confirmation | $200 one-time10 annual-training seats; no subscription | $79/monthFlat price for unlimited caregivers |
| Setup cost | $0Standard setup; applicable tax included in subscription | $197One-time setup | Not specifiedRequest setup quote | $199Agency activation | Not specifiedConfirm setup terms |
| Cost per caregiver | $6.40/monthMonthly total ÷ selected staff | $6.70/monthMonthly total ÷ selected staff | Quote requiredIncluded seats affect calculation | $20.00/annual cycleBundle cost ÷ selected staff; setup excluded | $7.90/monthMonthly total ÷ selected staff |
| First-year cost | $76812 months; no setup fee | $1,00112 monthly payments + setup | Quote requiredMinimum one-year contract | $399One bundle + activation; no extra hires/renewals | $948 + any setup fee12 monthly payments; setup unconfirmed |
| If a caregiver leaves | Archive to remove from active count$49 minimum; billing automation is not active yet | Seat-based tier remainsDeparture/refund terms not specified | Confirm contract termsNo automatic saving assumed | Unused seats remain availableUsed-seat replacement/refund not specified | Flat agency price remainsNo seat-based saving when someone leaves |
| Unused seats / credits | Not applicableCourse access included; no hour credits | Not specifiedNo published hour-credit model | Not specifiedNo published hour-credit model | Unused seats never expireUnused-seat refunds within 60 days advertised | Not applicableFlat subscription; no hour-credit balance |
Carebeam prices include applicable tax. Other providers’ figures exclude additional tax unless their published offer says otherwise. Published offers checked October 31, 2026. Monthly per-caregiver figures divide the agency price by your selected team size; Clover is per annual training cycle, not monthly. First-year figures assume a stable roster and the purchases stated. “Not specified” means the linked offer does not establish the detail, not that the feature is unavailable.
CLEAR ANSWERS BEFORE YOU START
Frequently asked questions.
How is my monthly price calculated?
$49/month includes up to five active staff. Each additional active staff member adds $3/month, up to 100 staff. For example, 10 staff cost $64/month, 25 cost $109, and 50 cost $184. Applicable tax is included in each total.
Are taxes added at checkout?
No. Carebeam’s advertised subscription prices include applicable tax. The invoice can itemize the included tax without increasing the displayed subscription total.
What if I have fewer than five staff?
The minimum subscription is $49/month for one to five active staff. You receive the same core features as larger teams.
What counts toward my staff allowance?
Active staff accounts count toward your allowance. Archiving a staff member preserves their training records and removes them from the active count. Administrator-only accounts do not count as caregivers.
What happens when a caregiver leaves?
Archive their staff account so it no longer counts as active, while retaining their training history. The subscription price is based on the remaining active roster, with a $49 minimum. There are no training-hour credits to transfer or lose.
Do I need to upgrade plans when I hire someone?
No. There is one core feature set for teams of 5–100. Each person above the first five adds $3/month, so hiring one person never forces you into a larger seat bundle.
What does free standard setup include?
Standard roster import and initial training-plan configuration. Custom EHR integrations and bespoke course production are separately scoped and quoted.
Which features are included?
The available video course library, knowledge checks and final quizzes, CSV staff import, invitations, role-based training plans, annual assignments, progress tracking, certificates, reports, attendance confirmation, and signed RN competency records.
Are there extra charges for courses, quizzes, or certificates?
There are no per-course, quiz-retake, video-replay, or certificate charges for the included library. Custom course production is separately scoped.
Do you require an annual contract?
No annual commitment is required for the advertised monthly subscription.
Can we record in-person training and observed skills?
Yes. Administrators can confirm training attendance. Authorized RNs can separately record observed checklist results, sign assessments, and record retraining or reassessments. Both become part of the agency’s records.
Are email reminders included and ready to send?
Follow-up preparation and assignment tracking are available. Email delivery still requires a configured, verified sender; it is not currently active.
Can I connect Carebeam to our EHR?
CSV staff import is available without an EHR API connection. Custom integrations depend on the EHR’s access requirements and are separately scoped; they are not included in free standard setup.
Can I download our training records?
Yes. Administrators can export training reports and completion records, retrieve certificates, and download competency-assessment reports.
Is paid billing active now?
Paid billing remains inactive while the new pricing and Stripe tax setup are finalized. Existing pilot access is preserved. The calculator shows the advertised offer; it does not create a charge.
YOUR AGENCY DESERVES THE TOOLSGive your small agency
Get started with Carebeam